Sunday, January 18, 2015

How to Setup Gmail and Yahoo Account to Outlook 2010

Here is a quick reference for anyone who wants to setup their Gmail and Yahoo account to Microsoft Outlook 2010. I give you 3 great links that explain how to do it, ie: both Access Yahoo Mail in Microsoft Outlook 2010 and POP server settings for Yahoo Mail from Yahoo Help, and Add Your Gmail Account to Outlook 2010 using POP from How-To Geek. Some of the main points will be copied in this page for easy use of it.

Setting up Yahoo Mail in Outlook 2010

  1. In Outlook 2010, click the File tab.
  2. Select Info | Add Account.
  3. Select Manually configure server settings or additional server types.
  4. Click Next
  5. Select Internet E-mail.
  6. Click Next.
  7. Enter the following information:
    • User Information
      • Your Name - Enter your name as you’d like it to appear on sent messages.
      • E-mail Address - Enter your full Yahoo Mail address (like
    • Server Information
      • Account Type - Select POP3.
      • POP server settings - Refer to the POP settings for Yahoo Mail.
      • Logon Information:
        • User Name - Enter your Yahoo ID (your email address without the "").
        • Password - Enter your Yahoo password.
      • To be prompted for your password each time you check your mail, deselect Remember password.
      • Leave Require logon using Secure Password Authentication (SPA) unselected.
  8. Click More Settings.
  9. In the "Mail Account" field, enter your desired account name (like My Yahoo Mail account).
  10. Click the Outgoing Server tab:
    • Select My outgoing server (SMTP) requires authentication.
    • Select Use same settings as my incoming mail server.
  11. Click the Advanced tab:  
    • POP port settings: Refer to the POP settings for Yahoo Mail.
    • Leave a copy of messages on the server
      • Checked - Saves your messages from the Yahoo Mail server and on your computer
      • Unchecked - Deletes your messages from the Yahoo server once Outlook has downloaded them to your computer
         Important: After your messages are deleted from our servers, we're unable to recover them.
  12. Click OK.
  13. Click Next.
  14. Click Finish.
  15. Restart Outlook.
  16. Click Send/Receive All Folders to start receiving emails from your Yahoo Mail account in Outlook 2010.
You'll now be able to receive your Yahoo Mail emails in your Outlook 2010 account.

POP server settings for Yahoo Mail

Incoming Mail (POP) Server

Requires SSL (Secure Socket Layer)
  • Server -
  • Port - 995
  • Requires SSL - Yes

Outgoing Mail (SMTP) Server

Requires TLS (Transport Layer Security)
  • Server -
  • Port - 465 or 587
  • Requires SSL - Yes
  • Requires authentication - Yes
If your POP client doesn't offer TLS, you'll still be able to use SSL.

Login info (requires authentication)

  • Email address - Your full email address (
  • Password - Your account's password.

Good to know

POP only downloads info from Yahoo Mail to your client. It won't upload changes you've made in your client back to Yahoo Mail. If you'd like to sync both ways, you should consider using IMAP. Learn the differences between POP and IMAP.

Add Your Gmail Account to Outlook 2010 using POP

Are you excited about the latest version of Outlook, and want to get it setup with your Gmail accounts?  Here’s how you can easily add your Gmail account using POP to Outlook 2010.
Getting Started
Log into your Gmail account an go to your settings page. Under the Forwarding and POP/IMAP tab make sure POP is enabled.  You can choose to enable POP access for all new mail that arrives from now on, or for all mail in your Gmail account.  On the second option, we suggest you chose keep Gmail’s copy in the Inbox so you can still access your emails on the Gmail server.

Add Your Account to Outlook 2010
If you haven’t run Outlook 2010 yet, click Next to start setup and add your email account.
Select Yes to add an email account to Outlook.  Now you’re ready to start entering your settings to access your email.
Or, if you’ve already been using Outlook and want to add a new POP account, click File and then select Add Account under Account Information.
Outlook 2010 can often automatically find and configure your account with just your email address and password, so enter these and click Next to let Outlook try to set it up automatically.
Outlook will now scan for the settings for your email account.
If Outlook was able to find settings and configure your account automatically, you’ll see this success screen.  Depending on your setup, Gmail is automatically setup, but sometimes it fails to find the settings.  If this is the case, we’ll go back and manually configure it.
Manually Configure Outlook for Gmail
Back at the account setup screen, select Manually configure server settings or additional server types and click Next.
Select Internet E-mail and then click Next.
Enter your username, email address, and log in information. Under Server information enter in the following:
  • Account Type: POP3
  • Incoming mail server:
  • Outgoing mail server:
Make sure to check Remember password so you don’t have to enter it every time.
After that data is entered in, click on the More Settings button.
Select the Outgoing Server tab, and check My outgoing server (SMTP) requires authentication.  Verify Use same settings as my incoming mail server is marked as well.
Next select the Advanced tab and enter the following information:
  • Incoming Server (POP3): 995
  • Outgoing server (SMTP): 587
  • Check This server requires an encrypted connection (SSL)
  • Set Use the following type of encrypted connection to TLS
You also might want to uncheck the box to Remove messages from the server after a number of days.  This way your messages will still be accessible from Gmail online.
Click OK to close the window, and then click Next to finish setting up the account.  Outlook will test your account settings to make sure everything will work; click Close when this is finished.
Provided everything was entered in correctly, you’ll be greeted with a successful setup message…click Finish.
Gmail will be all ready to sync with Outlook 2010.  Enjoy your Gmail account in Outlook, complete with fast indexed searching, conversation view, and more!
Adding Gmail using the POP setting to Outlook 2010 is usually easy and only takes a few steps.  Even if you have to enter your settings manually, it is still a fairly simple process. You can add multiple email accounts using POP3 if you wish, and if you’d like to sync IMAP accounts, check out our tutorial on setting up Gmail using IMAP in Outlook 2010.